Resources for Campus Security Authorities

A Campus Security Authority (CSA) is:

1. An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. This broad category includes deans, coaches, faculty advisors to student groups, resident advisors, monitors who maintain access to the residence halls/fraternities/sororities, as well as others,
   
   
2. Members of the UW Police Department, security personnel (such as UWMC Public Safety), safety monitors and safety escorts, and
   
   
3. Individuals or organizations to whom criminal activity on campus should be reported.

Click here for a current list of designated positions.

A CSA is required to:

• Report Clery crime reports in a timely manner in accordance with reporting procedures
• Maintain victim confidentiality (other than reporting required information to the proper authority)
• Provide information to crime victim for how to get help – see Victim Resources tab

A CSA is not to:

• Investigate or report incidents that they learn about in an indirect manner (e.g. overheard in a hallway conversation, in an in-class discussion, or mentioned during a speech),
• Determine authoritatively whether a crime took place; that is a function of law enforcement,
• Apprehend the alleged perpetrator of the crime, or
• Try to convince a victim to contact law enforcement if the victim chooses not to.

Clery crimes fall under three categories:

• General Crimes
• Violence Against Women Act Offenses
• Liquor and Drug Violations

Click here for a detailed and printable list of Clery crimes.

Action by CSA:

• Collect information to make report (see below – Information to Collect and Report)
• Call University Police (360-650-3911 or x3555 from campus phone) as soon as it’s reported to you.
• Ask to speak with a police supervisor or senior officer to initiate a Clery timely warning review.

Action by University Police:

Information to Collect and Report: 

• Your department/role in reporting:
  • CSA Campus Security Authority
  • Office of Student Life
  • Residence Life
• Date the crime was reported to you
• Date of the crime
• Location (on campus residence hall; on campus; non-campus; public property (adjacent))
• Clery crime
• Brief description

Printable Form to collect information.

Clery Act crime reporting is not strictly limited to events that occur on campus or within campus buildings and residences. Institutions must include statistics for crime that occur in any of these geographic areas:

• On-campus (anywhere)
• On-campus student housing
• Public property within campus bounds
• Public property immediately adjacent to the campus
• Non-campus buildings and property owned or controlled by the organization that are used for educational purposes and frequently used by students but not a part of the core campus, or those owned or controlled by a student organization officially recognized by the institution

Wherever crimes occur, campus police and public safety departments must maintain a daily crime log of all reported crimes that fall within their jurisdiction. This crime log must be made available to the public during daily business hours.

On-Campus

• Includes buildings and properties that are owned or controlled by the institution; that are reasonably contiguous to one another; and directly supports or relates to Vanderbilt’s educational purposes.
  
  
• Includes buildings and properties within Vanderbilt’s campus, or reasonably contiguous to it, that Vanderbilt owns but does not control; are frequently used by students; and are used to support the institution’s educational purposes.

On-Campus Student Housing is a subset of the On-Campus category that must be separately disclosed and counted. It includes the following types of housing:

• Undergraduate, graduate and married student housing.
  
  
• Single family houses that are used for student housing.
  
  
• Summer school student housing.
  
  
• Buildings that are used for student housing but also have faculty, staff or any other individuals living there.
  
  
• Buildings that are owned by a third party that has a written agreement with the institution to provide student housing. It doesn’t matter whether the rent is paid to the third party by the institution on behalf of the students or paid directly by the students.
  
  
• Housing for officially and not officially recognized student groups, including fraternity or sorority houses, that are owned or controlled by Vanderbilt or are located on property that Vanderbilt owns or controls.

Public Property refers to property owned by a public entity, such as a state or city government. It includes thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus.

Non-Campus

• Any building or property owned or controlled by a student organization that is officially recognized by the institution; or
  
  
• Any building or property owned or controlled by the institution that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution.