Accidental Injury/Illness Reporting
All injuries to employees, students or visitors, regardless of severity must be reported to the University. Complete the WWU Accidental Injury/Occupational Illness Report within 24 hours. This is a multi-purpose WWU Accidental Injury/Occupational Illness Report.
Please be advised that Washington State law requires that a worker immediately report any on-the-job injury to his or her employer (RCW 51.28.010).
Vehicle Accident/Incident Reporting
University drivers must report any accident or incident involving a University vehicle (rented, borrowed or owned) regardless of the circumstances or amount of damage. Reporting such activity involves completing the following procedures and SF 137 report by the driver and his/her supervisor.
State Form SF 137- Vehicle Accident Report
Tort Liability Claims
Accidents or incidents that may give rise to claims or lawsuits against the University, including employees, agents or volunteers (per RCW 51.12), must be reported as soon as possible to Carol Rehnberg at (360) 650-4634 or carol.rehnberg@wwu.edu..
The Standard Tort Claim Form is available online and is used for both general liability and auto liability claims. This Washington State Department of Enterprise services webpage provides a down-loadable pdf version of the claim form to be submitted by mail or fax, as well as an online form, and complete instructions for filing a claim. Third party Tort Claims are handled by the state, not the university.
Reporting Loss of University Funds or Property
University policy POL-U5315.25 Reporting Loss of University Funds or Property outlines the state and University requirements for individuals who suspect or have knowledge of a loss to University funds or property. A loss results in the unauthorized taking of University (public or non-public) funds or property or other illegal activity. The step-by-step procedures for reporting such losses are outlined in University procedure PRO-U5315.25A – Reporting Loss of University Funds or Property.
If you have any questions about reporting a loss, contact Western’s Internal Auditor at (360) 650-3435, University Police at (360) 650-3555 or Risk Management at (360) 650-4634.
Loss to Student’s Property
Western assumes no responsibility for loss or damage to any property owned by students. Students may have coverage under the following:
- Homeowner’s Insurance: Students may have insurance under a parent/guardian’s homeowners insurance, so we suggest contacting the parent/guardian to find out. Submit a claim under that policy.
- Renter’s Insurance: Students may maintain their own renter’s insurance policy. Submit a claim under that insurance policy.
- Student Personal Property Insurance: Information on optional student personal property insurance program is available on the University Residences website. There are various programs. If students have purchased a Student Personal Property Insurance, they should submit a claim under that policy.
If you have any questions, contact Carol Rehnberg at (360) 650-4634 or carol.rehnberg@wwu.edu.
Loss to Employee’s Property
Western assumes no responsibility for loss or damage to any property owned by an employee. Employees who bring their own property to work should ensure that adequate insurance coverage is available under their renter or homeowner’s insurance policy.
Other Claim Procedures
Student Medical Malpractice Insurance
WWU Student Health Insurance Plan
Athletic Excess Accident Insurance
