Instructions
Specified Drivers are employee drivers who, while driving a University/state vehicle on behalf of Western, meet the following criteria:
- Operate vehicles more than 1,000 miles per month at least 6 months out of the year (need not be consecutive); and/or
- Within a 24 month period has accumulated two or more at-fault accidents/incidents resulting in damage to state vehicle and/or property of another party; and/or
- Within a 24 month period has accumulated one or more at-fault accidents resulting in bodily injury to driver, passenger or another party.
Supervisors should monitor their employee drivers on an ongoing basis to determine who meets the specified driver criteria. Supervisors are responsible for meeting additional requirements for such drivers, which include:
- Re-review with driver and complete as new the Basic Driver Safety Program.
- Review with driver four specific policy sections of the State’s Enterprise Wide Transportation Policies as follows:
Subsection 12.10 – About Transportation Policies, including Authorized Drivers and Passengers
Subsection 12.20 – Agency Motor Vehicle Management
Subsection 12.30 – State Driver Requirements
Subsection 12.40 – Insurance Coverage and Related Requirements - If driver operates a large passenger van (12-passenger van), supervisor makes sure that driver’s status as a Specified Driver does not restrict them from driving such vans.
- Arrange for the driver to complete defensive/safe driver training like the online course offered by the State’s LMS (available only to State employees: once you log into the LMS system, search for Defensive Driving courses) or the National Safety Council. If you have any questions, contact Carol Rehnberg at x4634 or e-mail @ carol.rehnberg@wwu.edu.
