Primary Compliance Requirements
- Financial Managers are accountable for safeguarding assets.
- Financial Managers may delegate tracking and inventory responsibilities to an Asset Control Custodian.
- Departments to participate in physical inventory of assets when requested by Inventory Operations.
- Employees must promptly report loss of University property.
Relevant Policies and Procedures
| Document No. | Document Name |
| POL-U5346.01 | Managing and Safeguarding University Assets – Policy |
| STN-U5346.04A | Conducting a Physical Inventory of University Assets – Standards |
| PRO-U5346.01A | Conducting a Physical Inventory of a Department’s Assets – Procedure |
| GDL-U5346.01A | Maintaining a Department Asset Tracking System – Guidelines |
| FRM-U5346.01A | Asset Control Custodian Delegation Form |
| FRM-U5346.01B | Surplus Equipment Pickup/Transfer Request Form |
| FRM-U5346.01C | Department Asset Log Template |
| Document No. | Document Name |
| POL-U5315.25 | Reporting Loss of University Funds or Property – Policy |
| PRO-U5315.25A | Reporting Loss of University Funds or Property – Procedure |
Compliance Owner and Partners
Compliance Owner:
Pete Heilgeist, Director of Business Services
360.650.3127
pete.heilgeist@wwu.edu
Responsible Department:
Asset Inventory Operations
Daryl Larkin, Central Services Supervisor
360.650.3576
Daryl.Larkin@wwu.edu
Compliance Partners:
Michael Ulrich, Director of Financial Services/Controller
360.650.3675
michael.ulrich@wwu.edu
David Patrick, Vice Provost Research
360.650.2884
david.patrick@wwu.edu
Regulatory Authorities
| Regulation Citation | Title |
| OMB Circular A133 | Compliance Supplement (2016) for Financial Assistance Recipients |
| RCW 28B.10.029 | Independent Purchasing Authority |
| RCW 43.19.1919 | Surplus Property |
| RCW 43.09 | Loss of Public Funds |
| RCW 42.52 | Ethics in Public Service |
| SAAM 30.40 | Capital Asset Inventory Records Policy |
| SAAM 85.60 | Capital Assets |
| SAAM 85.56 | Inventories |