Travel

 

  • University employees, students and volunteers who may operate a vehicle on behalf of WWU must complete the state Basic Driver Safety Program. See Training section below.
  • Employees and students must obtain prior approval for University business travel that will incur travel related expenses.
  • Rental of 15-passenger vans is prohibited by the University. Only 12-passenger vans are permitted if driver criteria is met and the Large Passenger Van Training has been completed.
  • Contact Risk Management before:
    • Acquiring or using watercrafts (i.e. boats)
    • Using privately owned, charted, or rented aircraft (including blimps and balloons) for University business or sponsored events.

Policies:
POL-U2105.01   Traveling Outside the United States
POL-U5315.23   Using Non-Owned Aircraft
POL-U5348.10   Traveling on Official University Business

Procedures:
PRO-U2105.01A   Requesting an Exception to Official Travel Warnings
PRO-U5348.10A   Requesting Travel Authorization for Employees or Group Travel
PRO-U5348.10B   Reporting and Reconciling Travel Expenses
PRO-U5348.10C   Collecting Overdue Travel Advances
PRO-U5315.23A   Requesting Use of Non-Owned Aircraft

Forms:
FRM-U2105.01A   Exception to Official Travel Warnings Request Form

Basic Driver’s Safety Program
Supervisors of Drivers
Large Passenger Van Training
University Travel Services – Approval and Arrangement Information for employees, students, and non-employees
Zip Car

State:

RCW 28B.10.660    Insurance Protection – Students participating in studies or research outside the United States.
RCW 43.03                 Salaries and Expenses
RCW 42.52                 Ethics in Public Service
SAAM Chapter 10   Travel
SAAM 70.20               Prospective Employee Interview Travel Expenses

For employee business travel expense approval:
Pete Heilgeist, Director of Business Services

 

Children & Elderly

This information is essential for protecting children involved in University programs and events. Western is committed to the prevention of child/elder abuse, harassment, and bullying.

Risks of Non-Compliance

  • Failure to report suspected child abuse can perpetuate a serious criminal situation involving a child
  • Failure to adhere to program standards can put a child’s health/safety at risk
  • University liability and risk of law suits (including possible individual civil suits)
  • Institutional reputational harm

Primary Compliance Requirements

  • When a University employee (including student employees) observes, learns about, or has reasonable cause to believe a child or vulnerable adult has been abused during a University sponsored program, that employee must report in accordance with written procedures.
  • Any University department head that has a program, event, or activity involving children or vulnerable adults must ensure it is registered with the University and conduct a risk assessment to be reviewed by the Risk Manager.
  • Employees and students must comply with University policy regarding bringing their child to the classroom or workspace.

Compliance Resources

Policies:
POL-U5315.20        Bringing Children to Campus
POL-U5315.21        Protecting Children and Vulnerable Adults and Reporting Concerns of Safety or Welfare

Procedures:
PRO-U5315.21A    Registering a Child-Related Program
PRO-U5315.21B    Reporting Concerns of Child or Vulnerable Adult Abuse or Neglect
PRO-U5315.21C    Reporting Concerns of Child or Vulnerable Adult Harassment, Intimidation, or Bullying

Forms:
FRM-U5315.21A   Registration Form for Child-Related Programs

>Risk Assessment for University Child Related Programs
Overview of University Training Requirements for Child-Related Programs

Training Video (3 min)

Paul Mueller, Director of Risk, Compliance, and Policy Services
Phone: 360.650.3065
paul.mueller@wwu.edu

Nicole Goodman, Compliance Manager
Phone: 360.650.2477
nicole.goodman@wwu.edu

Compliance Owners:

Directors of departments responsible for a specific program involving children.

Compliance Partners:

Paul Mueller, Director of Risk, Compliance, and Policy Services
Phone: 360.650.3065
paul.mueller@wwu.edu

State Law:

RCW 26.44    Abuse of Children

Asset Management

 

  • Financial Managers are accountable for safeguarding assets.
  • Financial Managers may delegate tracking and inventory responsibilities to an Asset Control Custodian.
  • Departments to participate in physical inventory of assets when requested by Inventory Operations.
  • Employees must promptly report loss of University property.
Document No. Document Name
POL-U5346.01           Managing and Safeguarding University Assets – Policy
STN-U5346.04A        Conducting a Physical Inventory of University Assets – Standards
PRO-U5346.01A Conducting a Physical Inventory of a Department’s Assets – Procedure
GDL-U5346.01A Maintaining a Department Asset Tracking System – Guidelines
FRM-U5346.01A Asset Control Custodian Delegation Form
FRM-U5346.01B Surplus Equipment Pickup/Transfer Request Form
FRM-U5346.01C Department Asset Log Template
Document No.     Document Name                                                                                         
POL-U5315.25 Reporting Loss of University Funds or Property – Policy
PRO-U5315.25A Reporting Loss of University Funds or Property – Procedure

Compliance Owner:
Pete Heilgeist, Director of Business Services
360.650.3127
pete.heilgeist@wwu.edu

Responsible Department:
Asset Inventory Operations
Daryl Larkin, Central Services Supervisor
360.650.3576
Daryl.Larkin@wwu.edu

Compliance Partners:
Michael Ulrich, Director of Financial Services/Controller
360.650.3675
michael.ulrich@wwu.edu

David Patrick, Vice Provost Research
360.650.2884
david.patrick@wwu.edu

Regulation Citation Title
OMB Circular A133 Compliance Supplement (2016) for Financial Assistance Recipients
RCW 28B.10.029 Independent Purchasing Authority
RCW 43.19.1919  Surplus Property
RCW 43.09  Loss of Public Funds
RCW 42.52 Ethics in Public Service
SAAM 30.40  Capital Asset Inventory Records Policy
SAAM 85.60   Capital Assets
SAAM 85.56   Inventories

        
                      

Animals

 

  • Pets (non-service animals) are prohibited in University facilities.
  • Service animals are allowed in University facilities.
  • Emotional support animals are permitted with written permission in University Residences.
  • Pets, services animals, and emotional support animals must be under their handler’s control at all times.
  • No animal may be tethered or left alone.

Policies:
POL-U5620.04     Allowing Animals on University Property
POL-U4520.09    Addressing Animal Care and Use in University Research

Service and Emotional Support Animals:   
Sue Gunther-Schlesinger, Vice Provost for Equal Opportunity and Diversity
Sue.Gunther-Schelsinger@wwu.edu

Animals in Research:
Guatam Pillay, Vice Provost for Research and Sponsored Programs
360.650.2884
Guatam.Pillay@wwu.edu

Animals – General (safety; nuisance):
Darin Rasmussen, Chief of Police
360.650.3555
Darin.Rasmussen@wwu.edu

Animals in the Classrooms
David Brunnemer, Registrar
Phone: 360.650.3430
David.Brunnemer@wwu.edu

Animals in the Workplace
Chyerl Wolfe-Lee, Assistant Vice President for Human Resources
Phone: 360.650.3774
Chyerl.Wolfe-Lee@wwu.edu

Animals in University Residences
Leonard Jones, Director of University Residences
Phone: 360.650.6565
Leonard.Jones@wwu.edu

Federal:
42USC12101            Americans with Disabilities Act
24CFR100                  Fair Housing Act
9CFR1(A)                    Animal and Plant Health Inspection – Animal Welfare
7 USC 54§2131       Transportation, Sale, and Handling of Certain Animals

State:
RCW 49.60                 Human Rights Commission
RCW 9.91.170          Interfering with dog guide or service animal
RCW 70.84.060       Unauthorized use of white cane, dog guide, or service animal
RCW 16.52.340       Leaving or confining any animal in unattended motor vehicle or enclosed space

City/County:
Whatcom Co. Code 6.04                           Animal Control
Bellingham City Ordinance Title 7      Control of Other Animals

Alcohol/Drug Use

 

Western Washington University is committed to an environment which is free of alcohol and other drug abuse and misuse.  It maintains this commitment in support of academic excellence, work performance, and quality of life as well as for the current and future wellbeing of all members of the University community.

Risks of Non-Compliance

The resources provided below are for the purpose to reduce the risks associated with drugs and alcohol use among students, faculty, and staff. Non-compliance can result in significant harm to individuals including, but not limited to, injury and death, suspension or termination from school or employment, jail or prison time, loss of wages, ineligibility for military or job opportunities, and loss of personal assets.

Primary Compliance Requirements

  • Adhere to state and federal laws regarding consumption, possession, and distribution of drugs and alcohol.
  • No use, possession, manufacturing, or distribution of marijuana on University property or University sponsored activities.
  • Follow written policy, standards, procedures, and codes of conduct to ensure appropriate and authorized use and handling of alcohol or drugs.

Compliance Resources

 

University Policies, Standards, Procedures

Student Conduct Code

 

Employees

Employee Support Services

Leave Requests   Inquire about leave options and/or accommodations to attend rehabilitation services.

Students

WWU's Substance Abuse Prevention Program

Student Disability Access Center

 

Compliance Area Responsible Office Compliance Contact
Employees or Volunteers Human Resources AVP for Human Resources
Student Resident  Residence Life Director of Residence Life
Student Student Life Executive Dir of Student Life
Marketing/Advertising University Marketing Director of Marketing & Brand Strategy
Alumni Alumni Office Executive Director Alumni Assoc
Contractor Contract Administration Chief Procurement Officer
Visitor Public Safety University Police Chief
University Prevention Program VP for Enrollment and Student Services Office AVP for Counseling, Health, and Wellness

 


Federal:

Citation # Citation Title
41 U.S.C. 81 Drug Free Workplace for Federal Contractors Law
20 U.S.C.1011i Drug and Alcohol Abuse Program Prevention Law
34 CFR 86.100 Drug and Alcohol Abuse Program Prevention Regulations

State:

Citation # Citation Title
RCW 69 Food, Drugs, Cosmetics and Poisons Law
RCW 66.44.270 Enforcement Penalties
WAC 516-21 Student Conduct Code
WAC 296-800-10025 Prohibit alcohol and narcotics from your workplace
WAC 296-800-12005 Employee Responsibilities